Our Services

FINANCIAL AND ADMINISTRATIVE MANAGEMENT

• Maintain a Checking account in the name of the Association.
• Maintain a Savings account, to hold reserved funds, in the name of the Association.
• Invest surplus funds, as directed by the Board of Directors, within other financial areas, i.e. CD’s, money market accounts.
• Complete monthly bank reconciliation for all financial accounts.
• Maintain Financial Statements, prepared on a monthly basis; Provide audit trails for ease in review of all financials.
• Maintain Accounts Payable: Pay all approved bills on a timely basis.

RPM

• Maintain Accounts Receivable: Association Fee processing, delinquency reports, delinquency notice letters. Collection of delinquent Association Fees and late fees if needed. Filing of liens as directed by the Board of Directors.
• Monthly collection of the Association fees, either by check or through an “ACH” system, which electronically transfers co-owners association fees directly into the Association’s account at the beginning of the month.
• Review insurance policies for adequacy and compliance with the Association By-Laws.
• Aid in the preparation of meeting notices and the agenda for Board of Director’s meetings and the co-owners annual meetings.
• Aid in the formulation of customized communication i.e. newsletters, community website. This will help facilitate communication regarding Board actions, policies, and miscellaneous services.
• Enforce condominium by-laws, rules and regulations as established and directed by the Board.
• Mediate condominium co-owner complaints.

PROPERTY MANAGEMENT

• Direct the daily operation of the community.
• Routinely inspect common area elements. Insure proper physical condition of buildings, lawns, roads and driveways.
• Obtain competitive service bids. Manage these contracted services. Manage other services such as painting, ground care, trash removal, window washing if applicable and all other physical maintenance of the common elements consistent with the guidelines set forth by the Board of Directors. Constantly evaluate all services to assure quality of work performed. Evaluate all utilities to insure proper usage/consumption. Be meticulous in obtaining the best possible pricing on all services.
• Establish preventative maintenance programs best suited for your community.
• Record keeping that helps determine the correct scheduling of maintenance activities.